City of Pendleton Public Library
Library Board
Minutes
May 13, 2014
Library Meeting Room
There was no public comment.
The meeting was called to order at 6:02 PM by Sean Degan, Board Chair.
In attendance were Kathy Aney, David Burns, Sean Degan, Brianna Earlley, Rachele Johnson, and Jane Hill, City Council Representative. Staff: Mary Finney, Assistant Director.
The April minutes were approved as written.
There were no modifications to the agenda
REPORTS
Board Chair: Sean Degan reported that he and his wife had a very nice time at the Pendleton Friends of the Library (PFOL) Prom.
Assistant Director’s report: Mary Finney reported that the library continues to see a reduction of use. Of especial interest was the continued reduction in children’s non-fiction and in adult media. Finney suggested that it is possible that children are finding more of their information online. Library staff continues to look for ways of highlighting the children’s collections. Reduction in adult media may be linked to the increased use of online sources for media (NetFlicks, etc.)
The adult programming attendance increased by 62%. Finney suggests that the Program Committee is really working hard to find good programs and to get the word out personally. That commitment is vital to the success of the offerings.
Staff attended the Umatilla County Special Library District In-Service training in April. The keynote speaker was State Librarian, MaryKay Dahlgreen. She was able to explain the changes that are happening for the State Library and how that will affect the libraries. There were several very interesting programs for the staff members to attend. They reported favorably about the programs.
Children's program attendance was down just a bit, due in part to Jennifer and Brittany attending the OLA convention. Both came back loaded with neat program ideas and strategies to help the library and staff.
Mary reported that she received Christine Funk’s resignation. Christine will be sorely missed.
OLD BUSINESS
Survey:
The survey is going out in the May water billing. Finney mentioned that it is also available on the Library’s webpage. Degan mentioned that he had already done his and it was a lot easier than last year. Because the online survey last year was so difficult, staff are using the survey engine used by the City. According to Finney, the survey is available on the Library website, the City website, through Facebook, and in paper form.
Strategic Plan and Goals Setting:
Finney brought a draft of the goals and objectives to the April 28th meeting. The vision statement, mission statement, and vision statements were read and comments were taken. The goals and objectives were read and there were some changes made. There were fewer than 10 in attendance, Finney scheduled an additional meeting for May 5th and has requested emailed responses to the goals and objectives.
Budget Process:
Finney reported that the supplemental budget prepared by the City Manager, the Finance Director, and herself was presented to the Budget Committee with no changes or challenges being requested. Finney then asked Jane Hill, Council Representative if she would explain the remaining process for the board. Hill explained that the budget committee is comprised of the City Council and members of the community. They have 4 to 6 hearings where they go over each part of the budget asking for clarification as they look at each portion. Once the budget has cleared the budget committee it is readied for adoption by the City Council in regular session and if adopted becomes the budget for the next fiscal year.
NEW BUSINESS
Fundraising
Finney reported that the PFOL Gone With the Wind Adult Prom was a success. Although final figures have not been tallied, it brought in about $2,500. When compared with the annual book sale which provides about $10,000 for the one evening, two day event, the 3 hours of prom did quite nicely. Everyone had fun. It was a consensus that having the prom could easily be an annual event. Finney mentioned that Strategic Plan Goal 1: Funding would have an action plan to create an event calendar with the PFOL Foundation committee. There was agreement that the PFOL Foundation needed to be encouraged to increase their fundraising strategy especially where endowments and bequests were concerned. Finney said there was a training meeting on Friday specifically to meet that need.
Visitor Count Week
Finney has decided to do a patron use count the last week of the month. She thought that would be a good venue to encourage people to fill out the survey. The board was requested to find times to help. Sean chuckled and said that he would take Monday, the 26th. All laughed as that is a holiday. Finney will go ahead with the count regardless by adding the next Monday to get a full service week. Better planning next year!
Other business:
Finney reminded everyone of the PFOL Annual Meeting on Saturday, May 17th with Phillip Margolin as the evening’s program. That spurred conversation about Fishtrap, WordStock, and Reading Round-Up. All concurred that the annual meeting and the literary programs needed meticulous PR to be successful.
The next meeting will be June 16th at 6:00 PM in the Library Meeting Room.
The meeting was adjourned at 6:45PM
Submitted by Mary Finney, Assistant Director
Secretary to the Board
Library Board
Minutes
May 13, 2014
Library Meeting Room
There was no public comment.
The meeting was called to order at 6:02 PM by Sean Degan, Board Chair.
In attendance were Kathy Aney, David Burns, Sean Degan, Brianna Earlley, Rachele Johnson, and Jane Hill, City Council Representative. Staff: Mary Finney, Assistant Director.
The April minutes were approved as written.
There were no modifications to the agenda
REPORTS
Board Chair: Sean Degan reported that he and his wife had a very nice time at the Pendleton Friends of the Library (PFOL) Prom.
Assistant Director’s report: Mary Finney reported that the library continues to see a reduction of use. Of especial interest was the continued reduction in children’s non-fiction and in adult media. Finney suggested that it is possible that children are finding more of their information online. Library staff continues to look for ways of highlighting the children’s collections. Reduction in adult media may be linked to the increased use of online sources for media (NetFlicks, etc.)
The adult programming attendance increased by 62%. Finney suggests that the Program Committee is really working hard to find good programs and to get the word out personally. That commitment is vital to the success of the offerings.
Staff attended the Umatilla County Special Library District In-Service training in April. The keynote speaker was State Librarian, MaryKay Dahlgreen. She was able to explain the changes that are happening for the State Library and how that will affect the libraries. There were several very interesting programs for the staff members to attend. They reported favorably about the programs.
Children's program attendance was down just a bit, due in part to Jennifer and Brittany attending the OLA convention. Both came back loaded with neat program ideas and strategies to help the library and staff.
Mary reported that she received Christine Funk’s resignation. Christine will be sorely missed.
OLD BUSINESS
Survey:
The survey is going out in the May water billing. Finney mentioned that it is also available on the Library’s webpage. Degan mentioned that he had already done his and it was a lot easier than last year. Because the online survey last year was so difficult, staff are using the survey engine used by the City. According to Finney, the survey is available on the Library website, the City website, through Facebook, and in paper form.
Strategic Plan and Goals Setting:
Finney brought a draft of the goals and objectives to the April 28th meeting. The vision statement, mission statement, and vision statements were read and comments were taken. The goals and objectives were read and there were some changes made. There were fewer than 10 in attendance, Finney scheduled an additional meeting for May 5th and has requested emailed responses to the goals and objectives.
Budget Process:
Finney reported that the supplemental budget prepared by the City Manager, the Finance Director, and herself was presented to the Budget Committee with no changes or challenges being requested. Finney then asked Jane Hill, Council Representative if she would explain the remaining process for the board. Hill explained that the budget committee is comprised of the City Council and members of the community. They have 4 to 6 hearings where they go over each part of the budget asking for clarification as they look at each portion. Once the budget has cleared the budget committee it is readied for adoption by the City Council in regular session and if adopted becomes the budget for the next fiscal year.
NEW BUSINESS
Fundraising
Finney reported that the PFOL Gone With the Wind Adult Prom was a success. Although final figures have not been tallied, it brought in about $2,500. When compared with the annual book sale which provides about $10,000 for the one evening, two day event, the 3 hours of prom did quite nicely. Everyone had fun. It was a consensus that having the prom could easily be an annual event. Finney mentioned that Strategic Plan Goal 1: Funding would have an action plan to create an event calendar with the PFOL Foundation committee. There was agreement that the PFOL Foundation needed to be encouraged to increase their fundraising strategy especially where endowments and bequests were concerned. Finney said there was a training meeting on Friday specifically to meet that need.
Visitor Count Week
Finney has decided to do a patron use count the last week of the month. She thought that would be a good venue to encourage people to fill out the survey. The board was requested to find times to help. Sean chuckled and said that he would take Monday, the 26th. All laughed as that is a holiday. Finney will go ahead with the count regardless by adding the next Monday to get a full service week. Better planning next year!
Other business:
Finney reminded everyone of the PFOL Annual Meeting on Saturday, May 17th with Phillip Margolin as the evening’s program. That spurred conversation about Fishtrap, WordStock, and Reading Round-Up. All concurred that the annual meeting and the literary programs needed meticulous PR to be successful.
The next meeting will be June 16th at 6:00 PM in the Library Meeting Room.
The meeting was adjourned at 6:45PM
Submitted by Mary Finney, Assistant Director
Secretary to the Board