City of Pendleton Public Library
Library Board
MINUTES
December 10, 2013
There was no public comment.
The meeting was called to order at 6:05 PM by Sean Degan, Board Chair.
In attendance were Sean Degan, David Burns, and Rachele Johnson. Staff: Mary Finney
As there was not a quorum, the November minutes were not approved.
There were no modifications to the agenda.
REPORTS
The Board Chair had no report
Director: Total numbers are up a bit over last year’s. Staff will be looking at the juvenile media numbers which took a dive this month. Overall, circulation is up from last November.
Finney reported that Pendleton Public hosted the Umatilla County Special Library District in-service training. Keynote speaker was author Jan Kirkpatrick whose talk was entitled “Giving Ourselves Credit.” Her message: make a commitment and it will happen. Other presentations were library catalog enhancements, the plinkit website, storytime, and confidentiality. Staff attending spoke favorably of the in-service.
Finney attended the Public Library Director’s meeting at Hillsboro Public Library on the 25th. MaryKay Dahlgreen presented a report on the changes the State Library is facing. Much is still in the negotiation process, but she will keep everyone informed of developments. A presentation was made by Caleb Tucker-Raymond and Jenny Bork regarding the Oregon on-line reference service, Answerland. This is an LSTA funded program which services all libraries. Because LSTA funds are not a perpetual grant, in the not to distant future, the libraries are going to have to provide the funding. Lori Wamsley of Portland Community College explained the Library Assistant Program they offer. Most of the classes are online and can be taken as a course of work or as individual classes. They also have students who need locations to do their practicums in, at no cost to the library. PPL will be connecting with PCC to see if there are area students in need of a library.
OLD BUSINESS
Funds transfer: Finney is working with the legal and finance departments to prepare the necessary paperwork to make the funds transfer a reality.
Board retreat: Sean Degan, Will Perkinson, and Finney met to finalize plans for the retreat. Because MaryKay Dahlgreen can only meet on February 1st, they are strongly suggesting that date. Finney will email the board members asking each to check their calendars so that the majority can be at the retreat. They also decided that for the price, Eden’s Kitchen would be the best location and would be able to provide the food for the retreat. Finney will also contact Greg Holden of the Pendleton Friends of the Library so see if he could make a report during the retreat regarding the funds transfer and an update on PFOL.
NEW BUSINESS.
Strategic Plan and Goals Setting process: Logistics of the strategic planning sessions were discussed as well as possible persons to invite to take part in the process. More specifics will come out of the board retreat, but everyone was asked to think of individuals they feel would have ideas to bring to the table.
Changes in the library: Finney took the board to the Young Adult area and explained the changes they were making to the area. The Mac computers were moved out of the area; another shelf brought in to handle the enlarging collection; and plans for a rug, chairs, and game table were explained. It is going to be a fun project.
Next meeting: January 14, 2014, 6:00 PM
Meeting adjourned at 7:05 PM.
Submitted by Mary Finney, Assistant Director
Secretary to the Board
Library Board
MINUTES
December 10, 2013
There was no public comment.
The meeting was called to order at 6:05 PM by Sean Degan, Board Chair.
In attendance were Sean Degan, David Burns, and Rachele Johnson. Staff: Mary Finney
As there was not a quorum, the November minutes were not approved.
There were no modifications to the agenda.
REPORTS
The Board Chair had no report
Director: Total numbers are up a bit over last year’s. Staff will be looking at the juvenile media numbers which took a dive this month. Overall, circulation is up from last November.
Finney reported that Pendleton Public hosted the Umatilla County Special Library District in-service training. Keynote speaker was author Jan Kirkpatrick whose talk was entitled “Giving Ourselves Credit.” Her message: make a commitment and it will happen. Other presentations were library catalog enhancements, the plinkit website, storytime, and confidentiality. Staff attending spoke favorably of the in-service.
Finney attended the Public Library Director’s meeting at Hillsboro Public Library on the 25th. MaryKay Dahlgreen presented a report on the changes the State Library is facing. Much is still in the negotiation process, but she will keep everyone informed of developments. A presentation was made by Caleb Tucker-Raymond and Jenny Bork regarding the Oregon on-line reference service, Answerland. This is an LSTA funded program which services all libraries. Because LSTA funds are not a perpetual grant, in the not to distant future, the libraries are going to have to provide the funding. Lori Wamsley of Portland Community College explained the Library Assistant Program they offer. Most of the classes are online and can be taken as a course of work or as individual classes. They also have students who need locations to do their practicums in, at no cost to the library. PPL will be connecting with PCC to see if there are area students in need of a library.
OLD BUSINESS
Funds transfer: Finney is working with the legal and finance departments to prepare the necessary paperwork to make the funds transfer a reality.
Board retreat: Sean Degan, Will Perkinson, and Finney met to finalize plans for the retreat. Because MaryKay Dahlgreen can only meet on February 1st, they are strongly suggesting that date. Finney will email the board members asking each to check their calendars so that the majority can be at the retreat. They also decided that for the price, Eden’s Kitchen would be the best location and would be able to provide the food for the retreat. Finney will also contact Greg Holden of the Pendleton Friends of the Library so see if he could make a report during the retreat regarding the funds transfer and an update on PFOL.
NEW BUSINESS.
Strategic Plan and Goals Setting process: Logistics of the strategic planning sessions were discussed as well as possible persons to invite to take part in the process. More specifics will come out of the board retreat, but everyone was asked to think of individuals they feel would have ideas to bring to the table.
Changes in the library: Finney took the board to the Young Adult area and explained the changes they were making to the area. The Mac computers were moved out of the area; another shelf brought in to handle the enlarging collection; and plans for a rug, chairs, and game table were explained. It is going to be a fun project.
Next meeting: January 14, 2014, 6:00 PM
Meeting adjourned at 7:05 PM.
Submitted by Mary Finney, Assistant Director
Secretary to the Board