City of Pendleton Public Library
Library Board
Minutes
April 18, 2014
Library Meeting Room
6:00 PM
There was no public comment.
The meeting was called to order at 6:05 PM by Sean Degan, Board Chair.
In attendance were Sean Degan, Brianna Earlley, Jordan McDonald, Will Perkinson, and John Brenne, Mayor’s Representative. Staff: Mary Finney, Assistant Director, and Jennifer Furuyama, Youth Services Librarian.
The March minutes were approved as written.
There were no modifications to the agenda
REPORTS
Board Chair had no report
Fundraiser for PFOL Foundation:
Youth Services Librarian made a short presentation inviting the Board to the Gone With the Wind: Adult Prom, a fund raiser for the Pendleton Friends of the Library (PFOL) Foundation. Tantalizing the group with the concept of replacing the poor prom experiences of their youth with a more satisfying experience at the Pendleton Recreation Center on May 3rd, she invited them all to purchase tickets and to take a small packet of tickets to sell to their friends. The event will be the first annual prom, if all goes as expected.
Assistant Director’s report: Mary Finney reported that the library continues to see a reduction of use.
In an attempt to streamline services, the reference staff relocated to the circulation desk. They are facing the door where they can make eye contact when patrons enter. This allows patrons to interact sooner. This extra person is also available to help cover breaks and lunch hours. The desk was modified on May 2nd while the staff was away to the Library District In-Service.
The Program Committee is working hard to schedule programs each month for adult attendees. Programs are being scheduled both at the library and in venues outside the library. Attendance is about the same, but there have been a wider variety of programs.
Children's programs continue to grow. The Baby Bash and Drive-In Movie were both very successful.
Since Vivian Curtiss' retirement, Christine Funk was promoted to the Circulation Supervisor's position. As with Curtiss's position, we are hoping to fill Funk's vacated position from within.
OLD BUSINESS
Strategic Plan and Goals Setting:
The Strategic Planning meeting scheduled for March 10th was moved to March 31st because of the illness of Mary Nixon. It was hope she would be sufficiently well to complete the third meeting. She arranged with Heidi Henry to facilitate in her stead. The team met with Heidi and narrowed down the goals and set some objectives that Finney will now combine into a framework with action plans. The next meeting on April 28th will bring Finney's draft plan before the team for discussion and final approval. Finney will then create the final copy which will be approved by the Board at their May meeting and subsequently presented to the City Council.
Budget Process:
Finney has submitted a proposed budget for FY 2014-15 to the City Manager for his review. Finney's version removes the Director and one Library Assistant 1 in an attempt to reduce carryover. The library currently must pay interest for funds which are borrowed from the general fund to tide the library over until Umatilla County Special Library District distributions begin coming in during October or November. The more money carried over, the lower the interest the library will have to pay.
Survey:
Survey: Finney submitted a survey to the group. Questioned were some of the questions regarding cleanliness and staff approachability and friendliness. Finney indicated that these questions were standard questions which should remain in the survey. Finney was asked by the City's RARE student, Michael DeHart, if he could include a small advertisement for a cleanup program he was doing. The thoughts of the board were that it would detract from the survey. Finney will explain this to DeHart.
NEW BUSINESS
There was no other business
The next meeting will be June 10th at 6:00 PM in the Library Meeting Room.
The meeting was adjourned at 7:12PM
Submitted by Mary Finney, Assistant Director
Secretary to the Board
Library Board
Minutes
April 18, 2014
Library Meeting Room
6:00 PM
There was no public comment.
The meeting was called to order at 6:05 PM by Sean Degan, Board Chair.
In attendance were Sean Degan, Brianna Earlley, Jordan McDonald, Will Perkinson, and John Brenne, Mayor’s Representative. Staff: Mary Finney, Assistant Director, and Jennifer Furuyama, Youth Services Librarian.
The March minutes were approved as written.
There were no modifications to the agenda
REPORTS
Board Chair had no report
Fundraiser for PFOL Foundation:
Youth Services Librarian made a short presentation inviting the Board to the Gone With the Wind: Adult Prom, a fund raiser for the Pendleton Friends of the Library (PFOL) Foundation. Tantalizing the group with the concept of replacing the poor prom experiences of their youth with a more satisfying experience at the Pendleton Recreation Center on May 3rd, she invited them all to purchase tickets and to take a small packet of tickets to sell to their friends. The event will be the first annual prom, if all goes as expected.
Assistant Director’s report: Mary Finney reported that the library continues to see a reduction of use.
In an attempt to streamline services, the reference staff relocated to the circulation desk. They are facing the door where they can make eye contact when patrons enter. This allows patrons to interact sooner. This extra person is also available to help cover breaks and lunch hours. The desk was modified on May 2nd while the staff was away to the Library District In-Service.
The Program Committee is working hard to schedule programs each month for adult attendees. Programs are being scheduled both at the library and in venues outside the library. Attendance is about the same, but there have been a wider variety of programs.
Children's programs continue to grow. The Baby Bash and Drive-In Movie were both very successful.
Since Vivian Curtiss' retirement, Christine Funk was promoted to the Circulation Supervisor's position. As with Curtiss's position, we are hoping to fill Funk's vacated position from within.
OLD BUSINESS
Strategic Plan and Goals Setting:
The Strategic Planning meeting scheduled for March 10th was moved to March 31st because of the illness of Mary Nixon. It was hope she would be sufficiently well to complete the third meeting. She arranged with Heidi Henry to facilitate in her stead. The team met with Heidi and narrowed down the goals and set some objectives that Finney will now combine into a framework with action plans. The next meeting on April 28th will bring Finney's draft plan before the team for discussion and final approval. Finney will then create the final copy which will be approved by the Board at their May meeting and subsequently presented to the City Council.
Budget Process:
Finney has submitted a proposed budget for FY 2014-15 to the City Manager for his review. Finney's version removes the Director and one Library Assistant 1 in an attempt to reduce carryover. The library currently must pay interest for funds which are borrowed from the general fund to tide the library over until Umatilla County Special Library District distributions begin coming in during October or November. The more money carried over, the lower the interest the library will have to pay.
Survey:
Survey: Finney submitted a survey to the group. Questioned were some of the questions regarding cleanliness and staff approachability and friendliness. Finney indicated that these questions were standard questions which should remain in the survey. Finney was asked by the City's RARE student, Michael DeHart, if he could include a small advertisement for a cleanup program he was doing. The thoughts of the board were that it would detract from the survey. Finney will explain this to DeHart.
NEW BUSINESS
There was no other business
The next meeting will be June 10th at 6:00 PM in the Library Meeting Room.
The meeting was adjourned at 7:12PM
Submitted by Mary Finney, Assistant Director
Secretary to the Board