City of Pendleton Public Library
Library Board
MINUTES
November 12, 2013
There was no public comment.
The meeting was called to order at 6:04 PM by Sean Degan, Board Chair.
In attendance were Sean Degan, Jordan McDonald, David Burns, Brianna Earlley, John Brenne, Rachele Johnson, and Jane Hill. Absent: Will Perkinson. Excused: Kathy Aney. Staff: Mary Finney
New board members, Brianna Earlley and David Burns, were welcomed to the board.
The October minutes were approved as written.
There were no modifications to the agenda.
REPORTS
The Board Chair had no report
Director: The October Director’s Report was emailed to each board member along with the agenda. Mary Finney reported that she had included more about each staff member’s activities so the new board members would have an idea of the scope of activities that the staff were doing.
Finney reported on the SAGE Planning Retreat which she attended at Hermiston Public Library. The group went through a strategic planning process and discussed the parameters for the mission and vision statements. This is the beginning of the process to give foundation and direction to the group. Whether it will be determined to collaborate with Libraries of eastern Oregon or to subsume with an existing district is still being debated.
Finney met with Mary Nixon, Director of the Umatilla County Special Library District, to discuss if and how the district planned to expand their funding base. They are leaning toward a tax levy rather than extension of district boundaries and therefore revenue.
OLD BUSINESS
Funds transfer: The memorandum of understanding will be going to City Council during next week’s meeting (November 19th). Finney will make the staff recommendation. The board is encouraged to attend. The new board members were given a brief overview of the situation. All will be happy when this is completed.
Adult program committee: Finney reported that the Program Committee is very excited with ideas for programs already. Their first program will be the travel program with Susan Jenson. They will be a great group to work with.
NEW BUSINESS.
Board retreat: Sean Degan, Will Perkinson, and Finney met to begin planning for the retreat.
They selected the possible dates of January 25th or February 1st. It was decided to discuss the SAGE reconstruction. As this is the last year of the strategic plan, Finney reminded the board that there will to be a strategic and goal setting process which would require as many board members as possible to attend. Finney also reported that MaryKay Dahlgreen, Oregon State Librarian, would be able to attend on February 1st. The Vert Club Room has been scheduled as a possibility, but also only on Feb. 1st. It was suggested that we contact the Arts Center for availability of the Bamboo Room. Finney will do that. Any other venues should be suggested to Finney as soon as possible. Regarding the strategic planning process, Finney asked the board to suggest names of citizens who would be helpful in the process. This is a big undertaking and will only be meaningful if a very diverse group is assembled. Jordan McDonald mentioned that someone who is actively working in youth services might be a good speaker as youth services is an area the library needs to build up, especially in the teen age group.
Regarding accessing and interesting older teens in our programs, Rachele Johnson mentioned that we might consider taking the programs to the high school to hold after school. She mentioned how the Prodigal Son was a good place to attract adults, but the school seemed the most likely to catch the teens. Teen advisory committees were discussed. Jane Hill mentioned that most are very short lived and our energy might be better focused elsewhere.
Next meeting: December 10, 2013, 6:00 PM
Meeting adjourned at 6:54 PM.
Submitted by Mary Finney, Assistant Director
Secretary to the Board
Library Board
MINUTES
November 12, 2013
There was no public comment.
The meeting was called to order at 6:04 PM by Sean Degan, Board Chair.
In attendance were Sean Degan, Jordan McDonald, David Burns, Brianna Earlley, John Brenne, Rachele Johnson, and Jane Hill. Absent: Will Perkinson. Excused: Kathy Aney. Staff: Mary Finney
New board members, Brianna Earlley and David Burns, were welcomed to the board.
The October minutes were approved as written.
There were no modifications to the agenda.
REPORTS
The Board Chair had no report
Director: The October Director’s Report was emailed to each board member along with the agenda. Mary Finney reported that she had included more about each staff member’s activities so the new board members would have an idea of the scope of activities that the staff were doing.
Finney reported on the SAGE Planning Retreat which she attended at Hermiston Public Library. The group went through a strategic planning process and discussed the parameters for the mission and vision statements. This is the beginning of the process to give foundation and direction to the group. Whether it will be determined to collaborate with Libraries of eastern Oregon or to subsume with an existing district is still being debated.
Finney met with Mary Nixon, Director of the Umatilla County Special Library District, to discuss if and how the district planned to expand their funding base. They are leaning toward a tax levy rather than extension of district boundaries and therefore revenue.
OLD BUSINESS
Funds transfer: The memorandum of understanding will be going to City Council during next week’s meeting (November 19th). Finney will make the staff recommendation. The board is encouraged to attend. The new board members were given a brief overview of the situation. All will be happy when this is completed.
Adult program committee: Finney reported that the Program Committee is very excited with ideas for programs already. Their first program will be the travel program with Susan Jenson. They will be a great group to work with.
NEW BUSINESS.
Board retreat: Sean Degan, Will Perkinson, and Finney met to begin planning for the retreat.
They selected the possible dates of January 25th or February 1st. It was decided to discuss the SAGE reconstruction. As this is the last year of the strategic plan, Finney reminded the board that there will to be a strategic and goal setting process which would require as many board members as possible to attend. Finney also reported that MaryKay Dahlgreen, Oregon State Librarian, would be able to attend on February 1st. The Vert Club Room has been scheduled as a possibility, but also only on Feb. 1st. It was suggested that we contact the Arts Center for availability of the Bamboo Room. Finney will do that. Any other venues should be suggested to Finney as soon as possible. Regarding the strategic planning process, Finney asked the board to suggest names of citizens who would be helpful in the process. This is a big undertaking and will only be meaningful if a very diverse group is assembled. Jordan McDonald mentioned that someone who is actively working in youth services might be a good speaker as youth services is an area the library needs to build up, especially in the teen age group.
Regarding accessing and interesting older teens in our programs, Rachele Johnson mentioned that we might consider taking the programs to the high school to hold after school. She mentioned how the Prodigal Son was a good place to attract adults, but the school seemed the most likely to catch the teens. Teen advisory committees were discussed. Jane Hill mentioned that most are very short lived and our energy might be better focused elsewhere.
Next meeting: December 10, 2013, 6:00 PM
Meeting adjourned at 6:54 PM.
Submitted by Mary Finney, Assistant Director
Secretary to the Board