City of Pendleton Public Library
Library Board
Minutes
July 8, 2014
Library Meeting Room
There was no public comment.
The meeting was called to order at 6:03 PM by Sean Degan, Board Chair.
In attendance were Sean Degan, Kathy Aney, Brianna Earlley, David Burns, Jordan MacDonald, Will Perkinson, and Jane Hill, Council Representative. Staff: Mary Finney, Interim Director.
The June minutes were approved as written.
There were no modifications to the agenda.
REPORTS
Board Chair: Sean Degan reported that he will be relocating to Maryland for a new position in the near future. The next meeting will be his last one.
Interim Director’s report: Mary Finney shared with the board the use statistics for June. Numbers continue to ease downward. She presented a projection of June circulation statistics by collection in graph form for the years 2007 through 2014. While most collections have remained in a relatively flat configuration, adult media (CDs & DVDs) seem to be trending upwards. Surprisingly, adult and children’s fiction are trending downward. The data includes the circulation of materials owned by Pendleton Public Library and items borrowed from other libraries.
Summer reading is off to a good start. Preschool and elementary numbers are a bit down, but teen and adult numbers are significantly higher. “Fizz, boom, read” is the theme for the science based program.
Youth Services Librarian, Jennifer Furuyama is co-sponsoring a Summer Reading Program Event with the Children’s Museum of Eastern Oregon. Four field trips for children from the Confederated Tribes of the Umatilla Indian Reservation Parks and Rec program are scheduled to help increase the children’s information literacy skills.
Finney took four stepping stones which were made by Buffy Hake (library supporter and Pendleton Friends Of the Library member) to the Farmer’s Market. Hake made the stones of colored glass and glass beads imbedded in concrete. They sold for $20 each and totally benefited the library. There are three still available for purchase.
Sadly, Finney reported that Brittany Young, Library Assistant 1 Youth Assistant has resigned to take a job in Indiana, her home state. Her cheerfulness will be missed by staff and children alike. She will continue to work on her masters of library science. We wish her much success. The library has posted her position which closed yesterday. There were 6 to 8 applicants. Also open is the position of the circulation supervisor. It will be open longer as it was advertised in SAGE and Oregon Library list-servs.
OLD BUSINESS
Strategic Plan and Goals:
Finney handed everyone a copy of the 2014-17 Strategic Plan fresh from the printers. It is a very pleasing document. Good work went into its preparation
Survey:
Finney shared the number results of the survey. Of note were the majority of persons who use the library and would vote for a tax levy increase. It was not a surprise that the four areas deemed most important to remain unchanged were children’s programming, addition of new materials, number of open days, and number of open hours. As with most of our surveys, the majority of responders were between the ages of 41 and 70. Finney will prepare an executive summary to present to the City Council and the Library Board. She will email that to the board as soon as she has it compiled.
Fundraising
Finney had mentioned the most recent fundraising program, the stepping stones. They raised about twice what the stained glass window usually generated.
NEW BUSINESS
Election of officers: Degan asked the group if any were willing to step forward to take the Board Chair position which he is vacating. No one spoke up, but they all will be considering it for next meeting. Degan mentioned that Will Perkinson has accepted the Vice Chair position and he would be very helpful to a new Chair. The August meeting will be the last meeting Degan will be in town to attend.
September Meeting: As the second Tuesday being in Round-Up Week, the board has traditionally not met in September. Board rules stipulate that the board will have at least 10 meetings per year. Perkinson moved and Brianna Earlley seconded that the board not meet in September. The motion carried.
Other business: Jane Hill discussed the possibility of using one of the forums in the East Oregonian which are allotted to the city for a discussion of library issues. Finney reported that she and City Manager, Robb Corbett, had discussed using it to remind citizens that the library’s funds which had been tied up with the Airport had been removed to the Oregon Community Foundation for investment through the Pendleton Friends Of the Library. Finney made that suggestion as several surveys were returned with notes about getting the library’s money back. Hill thought that was a good idea. She also recommended running a series of articles to help the citizens better understand the funding of the library and its needs. With the city gearing up for a tax bond in the near future, explaining the needs of the library is critical.
There was also discussion of having the August meeting as a dinner meeting at the Great Pacific or the Prodigal Son. Finney will check with the City Manager as to the acceptance of that venue as an public meeting.
There was no further business.
The next meeting will be August 12th at 6:00 PM at the Prodigal Son Brew/Pub.
The meeting was adjourned at 7:12 PM
Submitted by Mary Finney, Interim Director
Secretary to the Board
Library Board
Minutes
July 8, 2014
Library Meeting Room
There was no public comment.
The meeting was called to order at 6:03 PM by Sean Degan, Board Chair.
In attendance were Sean Degan, Kathy Aney, Brianna Earlley, David Burns, Jordan MacDonald, Will Perkinson, and Jane Hill, Council Representative. Staff: Mary Finney, Interim Director.
The June minutes were approved as written.
There were no modifications to the agenda.
REPORTS
Board Chair: Sean Degan reported that he will be relocating to Maryland for a new position in the near future. The next meeting will be his last one.
Interim Director’s report: Mary Finney shared with the board the use statistics for June. Numbers continue to ease downward. She presented a projection of June circulation statistics by collection in graph form for the years 2007 through 2014. While most collections have remained in a relatively flat configuration, adult media (CDs & DVDs) seem to be trending upwards. Surprisingly, adult and children’s fiction are trending downward. The data includes the circulation of materials owned by Pendleton Public Library and items borrowed from other libraries.
Summer reading is off to a good start. Preschool and elementary numbers are a bit down, but teen and adult numbers are significantly higher. “Fizz, boom, read” is the theme for the science based program.
Youth Services Librarian, Jennifer Furuyama is co-sponsoring a Summer Reading Program Event with the Children’s Museum of Eastern Oregon. Four field trips for children from the Confederated Tribes of the Umatilla Indian Reservation Parks and Rec program are scheduled to help increase the children’s information literacy skills.
Finney took four stepping stones which were made by Buffy Hake (library supporter and Pendleton Friends Of the Library member) to the Farmer’s Market. Hake made the stones of colored glass and glass beads imbedded in concrete. They sold for $20 each and totally benefited the library. There are three still available for purchase.
Sadly, Finney reported that Brittany Young, Library Assistant 1 Youth Assistant has resigned to take a job in Indiana, her home state. Her cheerfulness will be missed by staff and children alike. She will continue to work on her masters of library science. We wish her much success. The library has posted her position which closed yesterday. There were 6 to 8 applicants. Also open is the position of the circulation supervisor. It will be open longer as it was advertised in SAGE and Oregon Library list-servs.
OLD BUSINESS
Strategic Plan and Goals:
Finney handed everyone a copy of the 2014-17 Strategic Plan fresh from the printers. It is a very pleasing document. Good work went into its preparation
Survey:
Finney shared the number results of the survey. Of note were the majority of persons who use the library and would vote for a tax levy increase. It was not a surprise that the four areas deemed most important to remain unchanged were children’s programming, addition of new materials, number of open days, and number of open hours. As with most of our surveys, the majority of responders were between the ages of 41 and 70. Finney will prepare an executive summary to present to the City Council and the Library Board. She will email that to the board as soon as she has it compiled.
Fundraising
Finney had mentioned the most recent fundraising program, the stepping stones. They raised about twice what the stained glass window usually generated.
NEW BUSINESS
Election of officers: Degan asked the group if any were willing to step forward to take the Board Chair position which he is vacating. No one spoke up, but they all will be considering it for next meeting. Degan mentioned that Will Perkinson has accepted the Vice Chair position and he would be very helpful to a new Chair. The August meeting will be the last meeting Degan will be in town to attend.
September Meeting: As the second Tuesday being in Round-Up Week, the board has traditionally not met in September. Board rules stipulate that the board will have at least 10 meetings per year. Perkinson moved and Brianna Earlley seconded that the board not meet in September. The motion carried.
Other business: Jane Hill discussed the possibility of using one of the forums in the East Oregonian which are allotted to the city for a discussion of library issues. Finney reported that she and City Manager, Robb Corbett, had discussed using it to remind citizens that the library’s funds which had been tied up with the Airport had been removed to the Oregon Community Foundation for investment through the Pendleton Friends Of the Library. Finney made that suggestion as several surveys were returned with notes about getting the library’s money back. Hill thought that was a good idea. She also recommended running a series of articles to help the citizens better understand the funding of the library and its needs. With the city gearing up for a tax bond in the near future, explaining the needs of the library is critical.
There was also discussion of having the August meeting as a dinner meeting at the Great Pacific or the Prodigal Son. Finney will check with the City Manager as to the acceptance of that venue as an public meeting.
There was no further business.
The next meeting will be August 12th at 6:00 PM at the Prodigal Son Brew/Pub.
The meeting was adjourned at 7:12 PM
Submitted by Mary Finney, Interim Director
Secretary to the Board