City of Pendleton Public Library
Library Board
Minutes
August 12, 2014
Prodigal Son Brew/Pub
There was no public comment.
The meeting was called to order at 6:03 PM by Sean Degan, Board Chair.
In attendance were Sean Degan, Kathy Aney, and John Brenne, Mayor’s Representative. Staff: Mary
Finney, Interim Director and Heather Culley, Library Assistant: Technology Services. Guest: Theresa
Degan.
The July minutes were not approved as a quorum was not present.
Modifications to the agenda: The discussion of the Impact Survey was moved from New Business to
Reports so Heather Culley would not have to sit through the entire meeting.
REPORTS
Impact Survey: Heather Culley, Library Assistant: Technology Services explained how the Impact Survey
will work. She has been in communication with the Impact staff and the State Library staff to place the
survey on the library webpage. This coordinated effort should make the survey easy to fill out on
computers and mobile devices. The Impact Survey is a Bill and Melinda Gates Foundation program
made available to Oregon library through the State Library. As the library webmaster, State Library staff
are essential for placing the survey on the website. Heather explained that the survey is long, taking
between10-15 minutes to complete. To accommodate citizens who are not using technology, a paper
survey will be available at the Library. The questions basically ask how the internet is accessed, where
access is provided, and what sorts of information is sought on the internet. The library hopes to gain
insight into the needs of the community to better plan technology upgrades and classes for the public
which meet these needs.
Interim Director’s report:
Mary Finney reported that she presented the 2014-17 Strategic Plan and 2014 Community Survey
Executive Summary to the City Council on August 5th. Both items were submitted to the board with the
agenda.
Anna Johnson has been hired to assist Jennifer Furuyama with children’s programming. She already has
done a powerful amount of cutting and assembling of craft sets.
Three groups of children from the Confederated Tribes of the Umatilla Indian Reservation (CTUIR) came
in for special library tours. These tours are important in introducing the children to the library as there
is not a library established on the reservation.
We have applied for the 2014/15 Ready2Read grant. We focused on using the funding for consistent
early literacy programming. In the past, Ready2read funding was used for summer reading, but strong
community support has provided enough funding for summer reading. Jennifer will be buying
programming materials and bringing in special programs to reach our goal for upgrading our early
literacy offerings.
Two new pieces of equipment came to the library in July. The ScanPro microfilm reader/printer has
been installed. We are currently advertising that service. At the very end of the month, the library
received an AWE computer for 4 to 6 year olds. It is loaded with great learning activities which
encourage interaction and are a lot of fun for the children. Libraries of Eastern Oregon secured a group of them at a great price. The Umatilla County Special Library District paid half of the cost and the library paid the remainder. They are being enjoyed by many children.
OLD BUSINESS
Survey:
Finney shared the executive summary which she prepared for the City Council and the Library Board.
Fundraising
Interim Assistant Director, Jennifer Furuyama has been thinking of fundraisers for the Foundation. She is working on a fundraiser with the Roundup Athletic Club. Furuyama will be working closely with the Foundation on fundraising ideas.
Election of officers: As there was not a quorum, no action could be taken on election of a chair. Finney mentioned that she was looking for a replacement for Mr. Degan as he was moving from the area. She asked that others think about individuals they think would be an asset to the board and have them speak with her.
NEW BUSINESS
EDGE Initiative: Finney reported that library staff have begun the process of working with the Bill and Melinda gate Foundation EDGE Initiative staff. The Initiative is a process to assist the library in working toward the preparation of a technology plan. The first step is providing the information about the current levels of service the library provides. Then, with the added input of the Impact Survey, library staff will be worked through the process of setting up a technology plan. This is a project that will take some time to complete. The end result will give the library the information needed to determine future equipment purchases, provide classes and programs to best meet the needs of the community, and establish an upgrade timeline for equipment and software.
Other business:
Sean Degan spoke in the last few minutes of the meeting about his time on the board. He mentioned that the board was a pleasure to work with and he would miss serving. He is taking a job out of state, but promises to return in 3 to 3-1/2 years. We all agreed that he would be missed, but that we expect him to come back and be active in the library again. Best wished were expressed to Sean and Theresa.
There was no further business.
As no meeting will be held in September, the next meeting will be October 14th at 6:00 PM in the Library Meeting Room.
The meeting was adjourned at 6:50 PM
Submitted by Mary Finney, Interim Director
Secretary to the Board
Library Board
Minutes
August 12, 2014
Prodigal Son Brew/Pub
There was no public comment.
The meeting was called to order at 6:03 PM by Sean Degan, Board Chair.
In attendance were Sean Degan, Kathy Aney, and John Brenne, Mayor’s Representative. Staff: Mary
Finney, Interim Director and Heather Culley, Library Assistant: Technology Services. Guest: Theresa
Degan.
The July minutes were not approved as a quorum was not present.
Modifications to the agenda: The discussion of the Impact Survey was moved from New Business to
Reports so Heather Culley would not have to sit through the entire meeting.
REPORTS
Impact Survey: Heather Culley, Library Assistant: Technology Services explained how the Impact Survey
will work. She has been in communication with the Impact staff and the State Library staff to place the
survey on the library webpage. This coordinated effort should make the survey easy to fill out on
computers and mobile devices. The Impact Survey is a Bill and Melinda Gates Foundation program
made available to Oregon library through the State Library. As the library webmaster, State Library staff
are essential for placing the survey on the website. Heather explained that the survey is long, taking
between10-15 minutes to complete. To accommodate citizens who are not using technology, a paper
survey will be available at the Library. The questions basically ask how the internet is accessed, where
access is provided, and what sorts of information is sought on the internet. The library hopes to gain
insight into the needs of the community to better plan technology upgrades and classes for the public
which meet these needs.
Interim Director’s report:
Mary Finney reported that she presented the 2014-17 Strategic Plan and 2014 Community Survey
Executive Summary to the City Council on August 5th. Both items were submitted to the board with the
agenda.
Anna Johnson has been hired to assist Jennifer Furuyama with children’s programming. She already has
done a powerful amount of cutting and assembling of craft sets.
Three groups of children from the Confederated Tribes of the Umatilla Indian Reservation (CTUIR) came
in for special library tours. These tours are important in introducing the children to the library as there
is not a library established on the reservation.
We have applied for the 2014/15 Ready2Read grant. We focused on using the funding for consistent
early literacy programming. In the past, Ready2read funding was used for summer reading, but strong
community support has provided enough funding for summer reading. Jennifer will be buying
programming materials and bringing in special programs to reach our goal for upgrading our early
literacy offerings.
Two new pieces of equipment came to the library in July. The ScanPro microfilm reader/printer has
been installed. We are currently advertising that service. At the very end of the month, the library
received an AWE computer for 4 to 6 year olds. It is loaded with great learning activities which
encourage interaction and are a lot of fun for the children. Libraries of Eastern Oregon secured a group of them at a great price. The Umatilla County Special Library District paid half of the cost and the library paid the remainder. They are being enjoyed by many children.
OLD BUSINESS
Survey:
Finney shared the executive summary which she prepared for the City Council and the Library Board.
Fundraising
Interim Assistant Director, Jennifer Furuyama has been thinking of fundraisers for the Foundation. She is working on a fundraiser with the Roundup Athletic Club. Furuyama will be working closely with the Foundation on fundraising ideas.
Election of officers: As there was not a quorum, no action could be taken on election of a chair. Finney mentioned that she was looking for a replacement for Mr. Degan as he was moving from the area. She asked that others think about individuals they think would be an asset to the board and have them speak with her.
NEW BUSINESS
EDGE Initiative: Finney reported that library staff have begun the process of working with the Bill and Melinda gate Foundation EDGE Initiative staff. The Initiative is a process to assist the library in working toward the preparation of a technology plan. The first step is providing the information about the current levels of service the library provides. Then, with the added input of the Impact Survey, library staff will be worked through the process of setting up a technology plan. This is a project that will take some time to complete. The end result will give the library the information needed to determine future equipment purchases, provide classes and programs to best meet the needs of the community, and establish an upgrade timeline for equipment and software.
Other business:
Sean Degan spoke in the last few minutes of the meeting about his time on the board. He mentioned that the board was a pleasure to work with and he would miss serving. He is taking a job out of state, but promises to return in 3 to 3-1/2 years. We all agreed that he would be missed, but that we expect him to come back and be active in the library again. Best wished were expressed to Sean and Theresa.
There was no further business.
As no meeting will be held in September, the next meeting will be October 14th at 6:00 PM in the Library Meeting Room.
The meeting was adjourned at 6:50 PM
Submitted by Mary Finney, Interim Director
Secretary to the Board