City of Pendleton Public Library
Library Board
MINUTES
October 8, 2013
There was no public comment.
The meeting was called to order at 6:05 PM by Sean Degan, Chair.
In attendance were Sean Degan, Board Chairman, Jordan McDonald, Kathy Aney, Rachele Johnson, Will Perkinson. Absent: Jane Hill. Staff: Mary Finney Excused: John Brenne
It was reported in the June minutes that Will Perkinson helped rearrange furniture in the reference area. He did not assist with that project. The June minutes were approved as amended. The July and August minutes were approved as written.
There were no modifications to the agenda.
REPORTS
The Board Chair had no report
Director: In September, circulation and reference numbers were up from 2012, while computer use was down. None of the figures were showing a major trend in either direction. The Library was closed for Labor Day and Round-Up. Discussion as to whether the difference from the previous month led to a request for a copy of the August numbers to be shared with the board. Finney will email the director’s report to the board members.
Finney reported on the Umatilla County Special Library District (UCSLD) Directors’ Meeting she attended in August. The meeting included discussions of the courier system and the Sage Board retreat which will focus on the separation of EOU from the SAGE library consortium. The SAGE member libraries will be impacted by EOU’s movement from the consortium. The SAGE board has applied for a Ford Foundation grant to prepare for that occurrence. The Library Board discussed some of the problems with the courier system and the stabilization of the SAGE consortium. On a positive note, Finney reported that LiveMocha, Ancestry, Heritage Quest, and EBSCO Auto Repair databases which are funded by the UCSLD are now up and running on the website.
Finney also presented the 2012/2013 Goals and Strategic Plan to the UCSLD Board at an Annual Library Strategic Planning meeting. The UCSLD Board were positive about the programs and changes implemented at Pendleton Public Library. They were concerned that the city did not make a more substantial contribution to the Library. They requested that the library be purposeful in letting the public know that UCSLD is the major funding source for the library
OLD BUSINESS
Funds transfer: Finney reported that the five instruments for the major funds in the Library Special Funds were located and city legal counsel concluded that there would be little reason to believe that the family members might contest the movement of the funds from the city as long as the individual stipulations were adhered to by the Library. The Berkely Fund designated the interest to be used for books and other publications. The library currently purchases only books and materials from the special funds.
New board appointments: There are no new appointments to the board. Both the board members and Finney will make a concerted effort to find new candidates and help them through the process.
Adult program committee: Finney reported that the Program Committee met today for the first time. Present were Viki Lange, Natalie Sanusi, Don Guenther, Carole Guenther, Marjorie Iburg, and Finney. They discussed what the committee members role would be, how the library will assist, number of monthly programs, and the need for additional members. The group is energized and had a number of ideas for programs. The Library Board also discussed programs that would be good. TED Talks were discussed.
Digital sign for front of building: Finney reported to the board that the city was looking into going for a bon levy in 2014 to fund capital improvement projects. One project Glenn Graham mentioned was a digital sign for the complex which would advertise for happenings at City Hall, Library, Recreation Center, and the Vert. Jordan McDonald will meet with Graham to discuss the project.
NEW BUSINESS.
Board retreat-planning committee: It is time to begin planning for the board retreat in January. The Board Chairman and the director are automatic members. Will Perkinson volunteered to be the third member. Degan, Finney, and Perkinson will meet on October 30th at 6:00 pm at a local Perkinson will set up for them.
.
Next meeting: November 12, 2013, 6:00 PM
Meeting adjourned at 7:15 PM.
Submitted by Mary Finney, Assistant Director
Secretary to the Board
Library Board
MINUTES
October 8, 2013
There was no public comment.
The meeting was called to order at 6:05 PM by Sean Degan, Chair.
In attendance were Sean Degan, Board Chairman, Jordan McDonald, Kathy Aney, Rachele Johnson, Will Perkinson. Absent: Jane Hill. Staff: Mary Finney Excused: John Brenne
It was reported in the June minutes that Will Perkinson helped rearrange furniture in the reference area. He did not assist with that project. The June minutes were approved as amended. The July and August minutes were approved as written.
There were no modifications to the agenda.
REPORTS
The Board Chair had no report
Director: In September, circulation and reference numbers were up from 2012, while computer use was down. None of the figures were showing a major trend in either direction. The Library was closed for Labor Day and Round-Up. Discussion as to whether the difference from the previous month led to a request for a copy of the August numbers to be shared with the board. Finney will email the director’s report to the board members.
Finney reported on the Umatilla County Special Library District (UCSLD) Directors’ Meeting she attended in August. The meeting included discussions of the courier system and the Sage Board retreat which will focus on the separation of EOU from the SAGE library consortium. The SAGE member libraries will be impacted by EOU’s movement from the consortium. The SAGE board has applied for a Ford Foundation grant to prepare for that occurrence. The Library Board discussed some of the problems with the courier system and the stabilization of the SAGE consortium. On a positive note, Finney reported that LiveMocha, Ancestry, Heritage Quest, and EBSCO Auto Repair databases which are funded by the UCSLD are now up and running on the website.
Finney also presented the 2012/2013 Goals and Strategic Plan to the UCSLD Board at an Annual Library Strategic Planning meeting. The UCSLD Board were positive about the programs and changes implemented at Pendleton Public Library. They were concerned that the city did not make a more substantial contribution to the Library. They requested that the library be purposeful in letting the public know that UCSLD is the major funding source for the library
OLD BUSINESS
Funds transfer: Finney reported that the five instruments for the major funds in the Library Special Funds were located and city legal counsel concluded that there would be little reason to believe that the family members might contest the movement of the funds from the city as long as the individual stipulations were adhered to by the Library. The Berkely Fund designated the interest to be used for books and other publications. The library currently purchases only books and materials from the special funds.
New board appointments: There are no new appointments to the board. Both the board members and Finney will make a concerted effort to find new candidates and help them through the process.
Adult program committee: Finney reported that the Program Committee met today for the first time. Present were Viki Lange, Natalie Sanusi, Don Guenther, Carole Guenther, Marjorie Iburg, and Finney. They discussed what the committee members role would be, how the library will assist, number of monthly programs, and the need for additional members. The group is energized and had a number of ideas for programs. The Library Board also discussed programs that would be good. TED Talks were discussed.
Digital sign for front of building: Finney reported to the board that the city was looking into going for a bon levy in 2014 to fund capital improvement projects. One project Glenn Graham mentioned was a digital sign for the complex which would advertise for happenings at City Hall, Library, Recreation Center, and the Vert. Jordan McDonald will meet with Graham to discuss the project.
NEW BUSINESS.
Board retreat-planning committee: It is time to begin planning for the board retreat in January. The Board Chairman and the director are automatic members. Will Perkinson volunteered to be the third member. Degan, Finney, and Perkinson will meet on October 30th at 6:00 pm at a local Perkinson will set up for them.
.
Next meeting: November 12, 2013, 6:00 PM
Meeting adjourned at 7:15 PM.
Submitted by Mary Finney, Assistant Director
Secretary to the Board