City of Pendleton Public Library
Library Board Minutes
Library Meeting Room
April 14, 2015
In attendance:
Brianna Earlley, Cheryl Pearce, Jordan McDonald, Rachele Johnson, Will
Perkinson and John Brenne, Mayor’s Representative. Staff: Mary Finney, Interim Director
Public Comment:
There were no members of the public in attendance.
Call to Order:
Vice-Chair, Will Perkinson called the meeting to order at 6:07
Welcome new board member:
Newly appointed member, John Thomas, was unable to attend this meeting.
Review Minutes:
Rachele Johnson moved, Cheryl Pearce seconded the acceptance of the minutes. The motion carried.
Modifications to agenda:
There were no modifications to the agenda.
REPORTS
Board Vice-Chair: No report
Interim Director:
Mary Finney reported that the circulation figures for March were up, but did not meet the numbers from 2014. The rise could most likely be ascribed to the Million Page Challenge which was very successful. Pendleton patrons logged a total of 476,120 pages. That placed Pendleton in second place. Next year, we will do better as the patrons are very interested to do this again.
Finney also reported that the Library Aides were given a chance to apply for the Library
Assistant I position vacated by Ben Byrd-Jolly. The two newest hires are interested in applying.
They have both been thoroughly trained as aides. The position was offered to Irma Rodriguez, who accepted. Irma had experience with the SAGE system from her time working at BMCC.
The staff has been very busy:
Jennifer Furuyama, Interim Assistant Director, has been creating the children’s summer reading program as well as assisting the Pendleton Friends of the Library with fundraising programs, notably the Adult Prom. Catherine Wick, LA2: Cataloging, has been keeping her crew of volunteers busy processing new books and checking lists of ‘problem’ items. They have found very few on the shelf. Her 6 volunteers logged 793 hours. That is formidable. This month, Katie Shurts, LA2: ILL, has handled a growing number of interlibrary loans. Paula Bonifer has been assisting her. Heather Culley, LA2: Technology, attended the 2015 Online Northwest conference in Corvallis and brought back several ideas to assist with the Library’s and the City’s websites.
OLD BUSINESS
Board appointments:
Pearce nominated Will Perkinson to serve as Library Board Chair. Johnson seconded. The motion carried. Brianna Earlley nominated Cheryl Pearce to serve as Vice-Chair of the Board. Johnson seconded. The motion carried. Jordan McDonald formally resigned from the board. He will send Finney a letter to that effect. Board members thanked Jordan for his work on the board’s behalf. He will be missed, but promises to come back to visit when he is able.
UCSLD Agreement:
Finney passed out copies of the Umatilla County Special Library District agreement to the members. This agreement will take the place of the 2005 agreement. Finney explained that the language had been modernized and that two positions had been added to the District staff and were delineated in the agreement. The only addition was a provision to allow for a review of the document every three years. With a new coordinator coming onboard, the review would allow their input. Finney will be presenting the agreement to City Council for their approval at their next meeting on April 21st.
NEW BUSINESS
Budget:
Finney passed out copies of the proposed budget with the caveat that this was still a work in progress. She explained the three accounts that the library works with and how they differ. There is provision in the budget for the interim assistant director to be advanced to assistant director and, if the council approved for the interim director to move to the director’s position.
Programming for adults:
According to Finney, the Program Committee is being asked to schedule programs further out. The library would like to be able to advertise in the Parks and Recreation brochures which are published three times a year. The Committee and Finney will work to get the programming scheduled at least 5 months in advance. Finney is also planning to begin a Do-It-Yourself (DIY) program each month on a specific day and week, possibly on the 4thTuesday of each month. Also, she explained about a cookbook program she and Furuyama had discussed. Individuals would sign up for the
‘cookbook session’, come to the library to look at the cookbook and choose their recipe, and make the dish to share on the program night. A cookie cookbook could make a really great holiday program!
Pearce mentioned that she could arrange for an Advanced Directives program and McDonald will see about providing a technology presentation for the library.
Remodeling ideas:
Finney mentioned that she had some plans for some changes in the library, but would be interested in going over them with a small committee or local interior decorator. She is considering moving the National Parks seating area to another place in the library so the area close to the doors and elevators could allow for the consumption of food. Should the bond measure which is being put forward pass, library staff would need to be ready to make the most of the upgrades.
Other?
Next meeting
May 12@6:00
The meeting adjourned at 7:00 PM
Respectfully submitted,
Mary Finney, Interim Director
Secretary to the Board
Library Board Minutes
Library Meeting Room
April 14, 2015
In attendance:
Brianna Earlley, Cheryl Pearce, Jordan McDonald, Rachele Johnson, Will
Perkinson and John Brenne, Mayor’s Representative. Staff: Mary Finney, Interim Director
Public Comment:
There were no members of the public in attendance.
Call to Order:
Vice-Chair, Will Perkinson called the meeting to order at 6:07
Welcome new board member:
Newly appointed member, John Thomas, was unable to attend this meeting.
Review Minutes:
Rachele Johnson moved, Cheryl Pearce seconded the acceptance of the minutes. The motion carried.
Modifications to agenda:
There were no modifications to the agenda.
REPORTS
Board Vice-Chair: No report
Interim Director:
Mary Finney reported that the circulation figures for March were up, but did not meet the numbers from 2014. The rise could most likely be ascribed to the Million Page Challenge which was very successful. Pendleton patrons logged a total of 476,120 pages. That placed Pendleton in second place. Next year, we will do better as the patrons are very interested to do this again.
Finney also reported that the Library Aides were given a chance to apply for the Library
Assistant I position vacated by Ben Byrd-Jolly. The two newest hires are interested in applying.
They have both been thoroughly trained as aides. The position was offered to Irma Rodriguez, who accepted. Irma had experience with the SAGE system from her time working at BMCC.
The staff has been very busy:
Jennifer Furuyama, Interim Assistant Director, has been creating the children’s summer reading program as well as assisting the Pendleton Friends of the Library with fundraising programs, notably the Adult Prom. Catherine Wick, LA2: Cataloging, has been keeping her crew of volunteers busy processing new books and checking lists of ‘problem’ items. They have found very few on the shelf. Her 6 volunteers logged 793 hours. That is formidable. This month, Katie Shurts, LA2: ILL, has handled a growing number of interlibrary loans. Paula Bonifer has been assisting her. Heather Culley, LA2: Technology, attended the 2015 Online Northwest conference in Corvallis and brought back several ideas to assist with the Library’s and the City’s websites.
OLD BUSINESS
Board appointments:
Pearce nominated Will Perkinson to serve as Library Board Chair. Johnson seconded. The motion carried. Brianna Earlley nominated Cheryl Pearce to serve as Vice-Chair of the Board. Johnson seconded. The motion carried. Jordan McDonald formally resigned from the board. He will send Finney a letter to that effect. Board members thanked Jordan for his work on the board’s behalf. He will be missed, but promises to come back to visit when he is able.
UCSLD Agreement:
Finney passed out copies of the Umatilla County Special Library District agreement to the members. This agreement will take the place of the 2005 agreement. Finney explained that the language had been modernized and that two positions had been added to the District staff and were delineated in the agreement. The only addition was a provision to allow for a review of the document every three years. With a new coordinator coming onboard, the review would allow their input. Finney will be presenting the agreement to City Council for their approval at their next meeting on April 21st.
NEW BUSINESS
Budget:
Finney passed out copies of the proposed budget with the caveat that this was still a work in progress. She explained the three accounts that the library works with and how they differ. There is provision in the budget for the interim assistant director to be advanced to assistant director and, if the council approved for the interim director to move to the director’s position.
Programming for adults:
According to Finney, the Program Committee is being asked to schedule programs further out. The library would like to be able to advertise in the Parks and Recreation brochures which are published three times a year. The Committee and Finney will work to get the programming scheduled at least 5 months in advance. Finney is also planning to begin a Do-It-Yourself (DIY) program each month on a specific day and week, possibly on the 4thTuesday of each month. Also, she explained about a cookbook program she and Furuyama had discussed. Individuals would sign up for the
‘cookbook session’, come to the library to look at the cookbook and choose their recipe, and make the dish to share on the program night. A cookie cookbook could make a really great holiday program!
Pearce mentioned that she could arrange for an Advanced Directives program and McDonald will see about providing a technology presentation for the library.
Remodeling ideas:
Finney mentioned that she had some plans for some changes in the library, but would be interested in going over them with a small committee or local interior decorator. She is considering moving the National Parks seating area to another place in the library so the area close to the doors and elevators could allow for the consumption of food. Should the bond measure which is being put forward pass, library staff would need to be ready to make the most of the upgrades.
Other?
Next meeting
May 12@6:00
The meeting adjourned at 7:00 PM
Respectfully submitted,
Mary Finney, Interim Director
Secretary to the Board